Sample Emails

The following emails offer an idea of what you could send to employees and stakeholders to get everyone excited about Give Big Gallatin Valley.

If you are a sponsor, insert:

We at (your company) are committed to Give Big Gallatin Valley, not only as a sponsor but as a Business Fundraiser! That means we’ll be encouraging our employees to give to the causes they want to support on April 30- May 1. Follow along with us and other local businesses at givebiggv.org as giving back to southwest Washington is celebrated!


March 1 - March 15

SUBJECT LINE: Are you ready to be generous? (your company) is ready to Give Big Gallatin Valley!

Give Big Gallatin Valley is dedicated to unleashing our generosity at (your company) and support more than 100 nonprofits doing the good work to make this community a vibrant place for all. It is the day that southwest Washington will come together for Give Big Gallatin Valley and we are excited to be participating.

What is Give Big Gallatin Valley? Produced by the Bozeman Area Community Foundation, it’s an annual day of online giving that happens every year. Last year, a whole bunch of people like you and me gave more than $1.3 million to support causes that are important to us...but we can do more! This year the goal is to raise even more for programs and services that support families, children, seniors, veterans, animals and more.

Your donations to local nonprofits made on GiveBigGV.org will be boosted by (your company). (your company) is offering bonus dollars as an incentive to give (describe how your matching program works ie: dollar for dollar, up to a certain amount, etc.)

Excited yet? So here’s how you can participate:

  • Find your cause! Visit GiveBigGV.org to explore nonprofits serving our community.
  • Make your gift starting on April 30 at 8 PM. Remember to select (your company) when checking out!
  • If so inclined, commit to a nonprofit and become a fundraiser for them. Info about that also on GiveBigGV.org!
  • Mark your calendar! Add to your google, ical, or outlook calendar. Remember to invite your friends!
  • Spread the word! Let your network know about this important (and fun) day and be sure to share who you are supporting. People love hearing that stuff.! And don’t forget to use the hashtag #GiveBigGV to join the conversation.

Let’s Give More together!

For questions about Give Big Gallatin Valley! and how you can get involved, please contact (company contact).

Best regards,

(company contact signature)


April 20 -29

SUBJECT LINE: Final countdown to the day that changes lives!

Just one week (or 24 hours) from today on April 30, we will all come together for Give Big Gallatin Valley! and we need YOU to join in the fun and generosity.

Be sure to select (your company) at checkout.

IF MATCHING INSERT: Your donations to local nonprofits will be amplified by (your company) for those 24-hours. (your company) is offering bonus dollars as an incentive to give (describe how your matching program works ie: dollar for dollar, up to a certain amount etc.)

Last year, Give Big Gallatin Valley raised  more than $1.3M in just 24 hours! Let’s do even more! Help (your company) make a difference in our community by giving on Give Big Gallatin Valley! AND spread the word! Share your giving story.

Visit GiveBigGV.org to start checking out the local nonprofit organizations participating this year. 

(INSERT ANY IMPORTANT REMINDERS ABOUT YOUR CAMPAIGN, WATCH SPOT, EVENTS, OR COMPETITION) (EMBED IMAGE)

For questions, please contact (company contact).

Best regards,

(company contact signature)


Thank You Email

The following email offers an idea of what you can send to employees the next day!

SUBJECT LINE: Look what we did!

Thank you for being a part of the big day, Give Big Gallatin Valley and helping so many people in the process.

More than ______ employees came together to raise over $________. These important funds will ripple through the area and more importantly changing lives. We did that --together.

We are so fortunate to have you and thank you for supporting our neighbors and the community.

Thank you for sharing your love, being generous and supporting your cause!

(your name)